A key component of the Business Continuity Strategy of any organization is the so-called “Disaster Recovery” that deals with securing and restoring the business-critical data and all company’s IT networks and systems. Backups and email archiving provide valuable support here.

Why Companies Need a Business Continuity Strategy

There are many reasons why essential business information may become unavailable or even lost altogether. From simple user errors to deliberate manipulation (e.g. malicious deleting of data by employees, or cyber-attacks from outside the company), to natural hazards (e.g. flooding after heavy rain) or other incalculable reasons (e.g. fire in the company building). Likewise, business operations can be disrupted if the infrastructure of the cloud provider whose services are being used is affected.

Regardless of the reason that is putting such essential data at risk, organizations need to plan ahead how to bounce back from the data loss and ensure the company’s business capability remains intact.

Why are Backups and Email Archiving Important

Backups store a company’s data (e.g. the data of communication programs used or of the ERP software) at a specific point in time. If data is lost, data subsets or entire systems or servers can be restored from the backup. However, the backup volumes only reflect the data that existed at the time the backup was created. Changes made after the backup are not recorded. This means that backups need to be performed regularly – taking into account costs and benefits – so that the backed-up data remains as up-to-date as possible.

In addition to regular backups, the use of a professional e-mail archiving solution is recommended. Given that emails are still the most important communication medium and can hold vast numbers of business-critical documents, it’s important that this data is fully backed up over many years in a form that is tamper-proof so that all e-mails can still be accessed in the case of a loss. A positive side-effect: a professional email archiving solution can help a company comply with data privacy requirements and provide support with tax and commercial legislation specific to certain countries and sectors of industry. Remember that archives should always be backed up, too.

In addition, an email archiving solution can help simplify backup and recovery processes with regards to the email server: keeping the volume of data stored on an email server low means that less time and storage capacity are needed for the backup process – so, after a catastrophic event, you’ll be able to restore your mail server from the backup volumes faster.

If this information is helpful to you read our blog for more interesting and useful content, tips and guidelines on similar topics. Contact the team of COMPUTER 2000 Bulgaria now if you have a specific question. Our specialists will be assisting you with your query.

Content curated by the team of COMPUTER 2000 on the basis of marketing materials provided by our partners/vendors.


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